Accounting & E-commerce Integration Automation for Oliver.lt
Implemented an RPA solution with OCR capabilities to automatically process accounting documents, extract product data, and synchronize inventory with e-commerce platform, reducing manual data entry time by 85% and eliminating processing errors.
Key Results
About Oliver.lt
An e-commerce company managing hundreds of products, requiring automated synchronization between accounting software and online store, including invoice processing, product data entry, and inventory management.
The Challenge
The e-commerce team manually processed accounting documents, invoices, and product data entries daily. This tedious process involved extracting product information from accounting software and supplier invoices, then manually entering it into the online store system, creating bottlenecks and data entry errors.
Pain Points:
- ⚠️Manual product data entry from accounting to e-commerce taking 5-6 hours daily
- ⚠️Invoice processing bottleneck causing delays in product updates
- ⚠️10-15% error rate in manual data entry affecting product catalog accuracy
- ⚠️No automated synchronization between accounting and e-commerce platforms
- ⚠️Difficulty tracking product inventory across systems
- ⚠️Time-consuming invoice verification and processing workflow
The Solution
We developed an intelligent RPA system that automatically processes accounting documents and invoices using OCR technology, extracts product data, validates information, and synchronizes it with the e-commerce platform, creating seamless integration between accounting and online store systems.
Solution Components:
Automated Invoice Processing
Integration with accounting software to automatically capture supplier invoices and extract product information including names, codes, prices, and quantities.
OCR Data Extraction
Advanced optical character recognition to extract product codes, descriptions, prices, quantities, and other critical data from invoices and accounting documents.
E-commerce Integration
Automated synchronization with online store platform to create, update, and manage product listings based on accounting data.
Data Validation & Quality Control
Smart validation system checking product data completeness, price accuracy, and inventory levels before syncing to e-commerce platform.
Inventory Synchronization
Real-time inventory tracking and synchronization between accounting system and e-commerce platform, ensuring accurate stock levels.
Implementation
Total Timeline: 12 days
Analysis & Setup
4 days- Accounting software workflow analysis
- E-commerce platform API assessment
- Product data structure mapping
- OCR accuracy testing with sample invoices
Development & Integration
6 days- OCR engine configuration for invoices
- RPA workflow development
- Accounting system integration
- E-commerce platform API integration
- Data validation rules setup
Testing & Deployment
2 days- End-to-end workflow testing
- Parallel run with manual process
- Team training on monitoring
- Full production deployment
The Results
The automated accounting and e-commerce integration transformed Oliver.lt operations, reducing product data entry time from hours to minutes, virtually eliminating data entry errors, and providing seamless synchronization between accounting and online store.
Performance Improvements:
Product Data Entry Time
85% reductionData Entry Accuracy
99.2% accuracyProducts Synchronized
10x capacity increaseStaff Reallocation
€52k annual savingsAdditional Benefits:
- ✓Product catalog updates now happen in real-time instead of weekly batches
- ✓Invoice processing time reduced by 75% with automated OCR extraction
- ✓Inventory accuracy improved by 12% from automated synchronization
- ✓E-commerce platform now handles hundreds of products seamlessly
- ✓Accounting operations freed up to focus on financial analysis and planning
- ✓Eliminated duplicate product entries and pricing inconsistencies
UXAS transformed our accounting operations with RPA. Automated product data entry and invoice processing eliminated hours of manual work. Our e-commerce integration now handles hundreds of products seamlessly.